Departmental Administrators and Managers

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Deans and Directors (defined as academic and non-academic Deans, Directors, Assistant Vice Chancellors, Associate Vice Chancellors, and Associate Deans) are responsible to:

• Ensure that environmental, health and safety obligations are carried out in the academic departments/administrative units under their control.
  
  
• Communicate to employees, students, visitors and guests that health and safety and a concern for the environment are top priorities on the Berkeley campus, and that everyone shares in the obligation to perform work in a safe, healthful, environmentally protective manner.
  
  
• Ensure that their academic departments/administrative units are implementing required programs in all subject areas including:

Ambient Air Quality Program
Biohazard Safety Program
Hazard Communication Plan
Hazardous Materials Management Plan
Chemical Inventory
Emergency Response & Training Plan
Injury & Illness Prevention Program
Laboratory Safety/Chemical Hygiene Plan
Risk Management & Prevention Program

Wastewater Discharge Priority Pollutant Management Program
Delegation: Deans and Directors may delegate the details of program implementation to department chairs, safety chairs, department safety officers, management services officers or other appropriate persons within their jurisdiction. The ultimate responsibility, however, for ensuring implementation of these programs at the academic department/administrative unit level remains with the Deans and Directors.

MANAGERS (defined as academic and non-academic managers including Principal Investigators, other faculty and any other manager with direct oversight of operations) are responsible to:

• Ensure that environmental, health and safety obligations are carried out by everyone working in their operations.
  
  
• Communicate to their employees, students and visitors that health and safety and concern for the environment are top priorities on the Berkeley campus and that everyone shares in the obligation to perform work in a safe, healthful, environmentally protective manner.
  
  
• Analyze work procedures to identify hazards; ensure measures are implemented to eliminate or control those hazards.
  
  
• Ensure workplace hazards and environmental, health and safety-related policies and procedures are communicated to employees, students and visitors.
  
  
• Ensure safe operating procedures are in place and are observed.
  
  
• Ensure individuals working in their operations have the proper safety equipment and personal protective equipment to perform their work safely.
  
  
• Inform employees/students of the availability of a medical surveillance program on campus to assist them in the case of potentially hazardous exposures or injuries.
  
  
• Encourage prompt reporting of health and safety concerns without fear of reprisal.
  
  
• Curtail or stop work being carried out under their authority if they reasonably believe that continuation of the work poses an imminent danger to health or safety. Upon directing that work be curtailed or stopped, if the situation cannot be corrected immediately, the Manager must notify 1) the Dean or Director under whose responsibility the work is being performed, and 2) EH&S.
  
  
• Ensure that self-assessment inspections are performed regularly, that records are retained and that deficiencies identified in any inspection (self-assessment or EH&S) are addressed.

Managers have particular responsibilities in the following program areas (alphabetical listing):

• Chemical Inventory Ensure that a chemical inventory report for every room or site (where hazardous materials are stored) is submitted to EH&S and that it is updated annually and whenever significant changes occur.
  
  
• Emergency Response and Training Plan Contribute to the development of the departmental/unit plan, ensure that all employees, students and others know about the plan, and communicate the importance of participating in drills and otherwise following procedures set out in the plan. Departmental records must be maintained up to three years indicating all employees who participate in emergency response training.
  
  
• Environmental Permits Equipment and operations involving underground storage tanks, regulated air emission sources, wastewater discharge or pre-treatment units, and hazardous waste treatment units must have operating permits, obtained via EH&S or Physical Plant-Campus Services (PP-CS). The user has the responsibility for providing relevant information to obtain permits, meeting permit conditions, and any fiscal responsibility. EH&S or PP-CS coordinate permit applications.
  
  
• Fire Prevention Inspection Upon receipt of a Fire Prevention Inspection Report, ensure that all noted issues and concerns are corrected as appropriate.
  
  
• Groundwater Protection Program Report any hazardous materials or other pollutants spilled to or discovered in soil or groundwater to EH&S for appropriate emergency or non-emergency clean up.
  
  
• Hazard Communication Program Except in chemical laboratories, a written Hazard Communication Program is required if hazardous materials are used or stored.
  
  
• Implementation of the IIPP will satisfy the requirements of the Hazard Communication Program.
  
  
• Hazardous Material and Waste Management Inform employees and students that hazardous materials and hazardous waste, except as expressly authorized by regulations or campus licenses or permits, may not be disposed of via the sewer system, regular trash, fume hoods or other unsafe or environmentally damaging routes; and to stress the importance of proper hazardous material/waste management.
  
  
• Hazardous Materials Management Plan Major components of this Plan, Chemical Inventory, Emergency Response, and Hazardous Material Spills are detailed elsewhere in this section.
  
  
• Hazardous Material Spills and Releases Report immediately to EH&S or after business hours to the UC Police Department (UCPD), any hazardous material (except radioactive) spills or releases that could result in exposure of individuals or in a release outside the laboratory or other location where these materials are stored or used. Report to EH&S (or UCPD after business hours) any spills that cannot be cleaned up promptly and any spills that result in injury. The Manager must ensure that :

1. Appropriate spill containment and cleanup materials are readily accessible to operations under her or his control.

2. Employees/students in the workplace or laboratory know where the spill response materials are and know what to do in case of a spill or release.


3. EH&S (or the UC Police Department) has been promptly notified about spills and releases occurring in operations under the manager's control.

• Hazardous Material/Waste Management - Laboratory Unwanted hazardous material/waste from chemical manipulations carried out on a laboratory scale where multiple chemical procedures or chemicals are used must be pre-packaged by the producer. A completed material packing list fully describing the unwanted materials must be provided to EH&S to assist in classifying hazardous waste prior to pick-up.
  
  
• Hazardous Material/Waste Management - Non-Laboratory Unwanted hazardous waste generated by Physical Plant and other facilities that are not laboratories and not under control of academic departments and that do not directly support a laboratory operation must be pre-packaged by the producer. A completed material packing list fully describing the unwanted materials must be provided to EH&S to assist in classifying hazardous waste prior to pick-up. In addition, these non-laboratories must establish satellite or waste accumulation areas and manage waste in compliance with Federal and state regulations/laws. EH&S is available for assistance in proper hazardous waste management.
  
  
• Hazardous Waste Minimization Ensure that work being carried out in their operations is performed in a manner which prevents or reduces hazardous waste generation at the source and that when it cannot be prevented, it is managed in an environmentally safe manner. Methods of preventing or reducing hazardous waste generation include substituting non-hazardous or less hazardous materials for hazardous ones; making operational improvements, instituting changes in processes, methods or techniques; and reusing and recycling materials.
  
  
• Injury and Illness Prevention Program (IIPP) The academic department/ administrative unit has the responsibility for local implementation and documentation of the IIPP. Guidelines are available from EH&S.
  
  
• Laboratory Safety Program Ensure that a Chemical Hygiene Plan for laboratory safety, where hazardous chemicals are stored or used, is developed, implemented and coordinated with the departmental IIPP.
  
  
• Risk Management & Prevention Program Ensure that purchases of acutely hazardous materials maintain building aggregate quantities to below threshold planning quantities. If those levels are exceeded, ensure that a RMPP is completed prior to use.
  
  
• Special Materials (carcinogens or biohazards) Use Know which people under their supervision use any of the special materials noted above. Obtain required authorizations or submit the required registration information, as applicable, for special materials.
  
  
• Biohazards Obtain a Biohazard Use Authorization (BUA) and ensure that anyone using non-exempt recombinant DNA, hazardous etiologic agents or oncogenic viruses has been listed on the BUA. Ensure that work is carried out in accordance with applicable laws, regulations and policies and the conditions contained in the BUA. EH&S can offer assistance in determining whether a BUA is required.
  
  
• Carcinogens Ensure that "regulated carcinogens" have been registered with EH&S; that all individuals working with "select carcinogens" [more inclusive than "regulated carcinogens"] have been properly trained and are provided with appropriate protective equipment or engineering controls; and that procedures for the safe management of carcinogens are followed.
  
  
• Training Ensure that everyone working in their operations is appropriately trained to identify and mitigate potential hazards.

1. Determine and ensure appropriate training for those working under their supervision.

Contact the appropriate departmental person (such as a safety officer) or EH&S as needed. Additional curriculum must be developed when new processes, procedures or equipment are introduced to the work site.

2. Ensure that work requiring training is performed only by persons who have received the proper training.

3. Document all training and know where records are retained.

Delegation: Academic and Non-Academic Managers may delegate specific activities to laboratory managers, research associates, graduate student instructors, management services officers or other persons capable of carrying out those activities. The responsibility for ensuring that required programs are implemented and that required duties are carried out in an appropriate manner remains with the Academic and Non-Academic Manager.